The 2020 Annual Meeting will be held Wednesday, November 18, 2020 at 7:00 p.m. by virtual platform (Zoom) and limited in-person attendance. On November 2nd, a notification package ( click here) was mailed to all Homeowners and includes official notice of the meeting, agenda, nomination petition and proxy form. P lease take a few moments to review this notice again, to familiarize yourself with the requirements and format choices for the meeting. If you wish to attend in-person at the Seven Fields Community Center, please register with Rj Community Management as soon as possible (there are still seats available). Owners running for a seat on the Board are strongly encouraged to attend in person. If you cannot attend in person, please use one of the two options below:
To Join by Computer/Tablet/Smartphone:
1. Download the free Zoom application to your device.
2. Or go to www.zoom.com and you will be able to click “Join a Meeting” in the upper right corner. It will start downloading the Zoom application for you.
3. Enter the below Meeting ID and Password.
Meeting ID: 872 0566 1763
Passcode: 042893
To Call Into the Meeting by Phone (Listen Only)*:
1. Call +1 (301) 715-8592
2. Enter the below Meeting ID and Password followed by # sign, when prompted:
Meeting ID: 872 0566 1763
Passcode: 042893
Upon joining the meeting by computer, please use the “chat” button on your screen to send a message to Kelly Ligon stating your name. This will be your method of signing in. Owners joining the Zoom meeting are encouraged to join the meeting 15 minutes in advance (6:45 p.m.) to expedite the sign-in process. The Board election will be conducted using the “Poll” function of Zoom; each person attending using the first Zoom option above (not by phone call) will receive a poll on their screen at the time of the election.
An Open Forum will be held at the end of the meeting, but to ensure everyone can clearly hear the matters being discussed, we strongly encourage Owners to submit questions in advance to Rj Community Management. All questions submitted in advance will be read aloud and answered during the meeting. The asker of the question will not be announced. During the course of the open forum, virtual attendees may ask questions by using the “chat” function which will be monitored.
If you are attending virtually, you will see the PowerPoint presentation shared on screen under Kelly Ligon’s Zoom account. H owever, you will not have access to the “handout” materials typically handed out at the start of the meeting, such as last year’s minutes, the financial reports, and the proposed budget. These items are available by clicking here. Please save or print them now for your use during the meeting.
At the beginning of the meeting, Rj Community Management will announce how many Owners are represented in-person and by Zoom; if a quorum (30%) is not met, the meeting will be immediately dismissed/ended and rescheduled for December 2, 2020. If you do not intend to attend the meeting in any fashion, please use the proxy form so that you will be represented. If you have any questions about this notice, meeting materials, or methods of joining the meeting, please contact Kelly Ligon at kelly@rjcmgt.com.
*Joining by phone is a “listen only” option, as you will not be able to cast a vote in the election nor will you officially “sign-in” as an attendee of the meeting on official record.
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